ECM Solutions for Utilities and Electric Co-Ops


ECM Solutions for Utilities and Electric Co-Ops

As an industry that’s always on the move, it’s essential you have a toolset that supports your operations, whether your team is working in the field or in-house. At Vanguard Systems, we offer comprehensive enterprise content management (ECM) solutions for utilities and electric co-ops that are built for business people, by business people, ensuring every department of your company is ready to benefit from the range of advantages our ECM software provides.

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Streamline Workflow With Document Management

For utilities and electric co-ops that conduct so much of their work through field service personnel, Vanguard ECM offers everything — from a better way to supervise mobile workers to more robust record keeping that prevents organizations from falling out of compliance with the Federal Energy Regulatory Commission (FERC), which can otherwise result in fines of up to $1 million per day for each violation of the Energy Policy Act of 2005.
Instead of worrying about non-compliance issues, with Vanguard’s expertise in risk mitigation, you can enjoy the benefits of a comprehensive business process architecture that protects your business, customers and data.
The best part is that with Vanguard’s ECM for energy companies, going paperless doesn’t just streamline your workflow — it also drives efficiency, increases security and leads directly to cost savings. From digital meter verification and service visits to invoicing and contract signing, everything from signatures to photographs become part of your secure electronic database. This system eliminates the frustrations of lost paperwork, misfiling and long, tedious hours of manual data entry.

ECM solutions for utilities

Improve Inspection and Compliance Documentation

Due to the nature of your field team’s work, it’s critical you comply with Occupational Safety and Health Administration (OSHA) standards and document your compliance. Our utilities and electric co-ops ECM supports your organization’s compliance documentation. With our document management solutions, your team can scan and upload paper documents to our system, plus set user access levels to protect sensitive information. With our eMobile application, you can also document inspections. The mobile app, which is available for both Android and iOS operating systems, lets you simplify a variety of tasks. Some examples of what you can do with this feature of our ECM solution for utilities and electric co-ops include taking photographs, annotating pictures, denoting inspection phases and timestamping the start and finish of an inspection.

Expedite Accounts Payable and Accounts Receivable Processes

For your finance team, there is plenty of paperwork. Whether they’re working in your accounts payable (AP) or accounts receivable (AR) department, there is plenty to be done due to the time-intensive tasks of manual data entry. In fact, many finance departments become backlogged because of the number of invoices, purchase orders and other financials they’re processing for approval. With our utilities and electric co-ops accounting automation for accounts receivable and accounts payable, we help you alleviate the bottlenecks in your processes. With both, your team can scan and upload physical and digital documents, which our system will review and send to the appropriate parties based on your settings, only notifying you for assistance when needed.


Accelerate Human Resources and Accounting To-Dos

Whether you’re hiring seasonal workers or filling full-time positions, the process of hiring can require a significant amount of paperwork, as well as signatures from new hires. With our document management and workflow automation for utilities and electric co-ops, we offer a viable solution to an issue that has nagged organizations and their human resources teams for decades. With Vanguard eSign, you can expedite the onboarding process. This document management software for utilities and electric co-ops automates the verification and acceptance process, preventing incomplete forms from submitting and saving your team from devoting hours to reviewing documents from multiple new hires. Plus, it allows your latest staff members to sign off on papers from their tablet, computer or phone.


document management and workflow automation

Support GIS System Integration With ECM Solutions

In your sector, a geographic information system (GIS) is critical. It provides your team with essential information, such as the location of downed poles and customer locations. Because of how vital that data is to your operations, you demand a utilities and electric co-ops workflow automation solution that supports your GIS and works in coordination with it, eliminating the hassle of silos. And that’s what Vanguard ECM does.

Work Smarter With ECM for Utilities and Electric Co-Ops

At Vanguard Systems, we’re passionate about delivering streamlined solutions that exemplify vigilance, plus are simple to use and learn. With our ECM for utilities and electric co-ops, we provide your company and team with an intuitive toolset that eliminates the time-consuming nature and productivity-draining aspect of paper-based processes, optimizing your operations and funds. Discover what your organization can do by requesting a free demonstration of our ECM for utilities and electric co-ops today!


 

See How Vanguard Systems Software Works Today

The best way to see how Vanguard Systems software works to protect and maximize the efficiency of your business is to see it in action for yourself. We want every business to be able to benefit from our services, so we’re happy to offer a free, no-risk, no-obligation demonstration of what we can do. To schedule your demo or discuss ID Protect or any of our other software applications, call 800-445-1418 or contact us online now.