ECM & Document Management for the Transportation Industry

ECM for the Transportation Industry

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Streamline Your Business an ECM System

Paper documentation methods don’t make sense for a company that’s on the go. If you’re ready for the savings, efficiency and hands-free labor improvements that come with the digital transition, Vanguard Systems has just what you need — solutions for transportation document management, workflow development and the automation of your most important document processes.

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Benefits of Transportation Document Management Systems

Employees who must work with physical documents and input data manually tend to spend more of their time on document-related tasks than any other part of their job. That’s okay if you’re working in an industry that moves slowly, but it can break the bank when you’re in transportation.

With Vanguard Systems’ automation & document management services, you’re able to make internal decisions more quickly, share information with clients sooner and deliver the field-level information your drivers and others need to their phones and tablets. The best news is that our complete solutions system encompasses all your business needs, including transportation accounting automation, auditing resources, finance features, HR functions and compliance tools.

Vanguard’s ECM for transportation is designed to meet the needs of every department, so your entire staff gets the benefits of less time spent on data entry, finding documents or waiting on someone else.


ECM Solutions to Transportation Regulatory Compliance

Put every compliance or regulatory document your business has in one place, and make them searchable. Our transportation document management tools allow you to create a single repository for all documents and then separate access based on individuals and businesses. So, each client can see the documentation just for their orders, while regulators and analysts can see everything they need. There are no more building databases within databases or PDF libraries you need to manually update in 20 locations. And, if you’re running a franchise operation or have multiple warehouses and distribution centers, we give them all access to the same platform that’s updated in real-time. No delays or extra leg work, just document management solutions purpose-built for transportation needs.

Increase Transportation Speed With Workflow Automation

Are your drivers always where they need to be at the right time? Is dispatch frequently waiting for someone else to push orders through? Transportation brands like yours are always on a tight schedule, whether you’re dealing with client demands or trying to abide by the DOT’s HOS rules for your crew. There’s too much paperwork, and it takes too long to change hands. The Vanguard ECM solutions for transportation are designed to break these barriers by giving everyone access to the documents and information they need as soon as it’s in the system. We’ll generate information and documents, allowing you to quickly check and send them out right away. No more waiting or dealing with issues when a truck or van arrives due to the human error that often comes with writing orders down and passing them along the phone chain. It’s time to simplify your daily operations and move digital information where it needs to be instantly, rather than transporting paper documents around your office. Vanguard Systems will help you employ data and digital information in a new workflow automation ideal for transportation companies, so you’re more productive and focused on processing and completing orders.

Invoice Processing Tools

Vanguard ECM not only supports your team, but we also ensure you have all the documents you need in place to properly invoice and collect payment from your partners. That often means making everything available in one place and setting permissions for who can access what content. You’ll avoid issues with lost paperwork and can also show clients verified signatures captured through our eSign and eMobile tools. After a customer initiates payment, you can have it verified by their management and your team, or process it internally. You have multiple options to streamline efforts through transportation workflow automation, plus the added benefit of invoicing and payment collection moving faster and having less chance for a dispute.

Transportation Field Capture ECM Solutions

Vanguard Systems can support your transportation teams as they operate in the field, too. With eSign and eMobile, they can get the documents and orders taken care of on the first visit or delivery. Plus, photo-capture options help verify when a person or package is picked up, dropped off and anything that happens along with way. Learn more by contacting us today.

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See How Vanguard Systems Software Works Today

The best way to see how Vanguard Systems software works to protect and maximize the efficiency of your business is to see it in action for yourself. We want every business to be able to benefit from our services, so we’re happy to offer a free, no-risk, no-obligation demonstration of what we can do. To schedule your demo or discuss any of our software applications, call (610) 891-7703 or contact us online now.