Welcome back Vigilant Vanguard readers! Here at Vanguard we believe that every business decision, from the number of employees you have to the marketing strategies you implement, need to be thoroughly thought out and reviewed in immense detail, in order to make the best possible decision for your business. Every decision made, whether in terms of business or not, will have impacts, either positive or negative, thus making educated decisions in your best interest to set your business up for success. We want a business to weigh the pros and cons before coming to any decision, whether it is a minor or major decision because every choice matters.
This blog post will be part of a 10 post series that highlights the, Ten Worst Mistakes to Avoid when Buying an ECM System. Before we jump into the first mistake to avoid lets clarify a few things. An ECM system is Enterprise Content Management which is the strategies, methods, and tools used to capture, manage, store, preserve, and deliver content and documents related to organizational processes. ECM solution allow the management of an organization’s unstructured information, wherever that information exists. It is crucial for a business to think about who they would trust with their business critical information because you need to think hard before entrusting your valuable data to any ECM solution provider.
The first mistake to avoid when buying an ECM system is, biting off more than you can chew. Biting off more than you can chew refers to paying for more technology than you’ll ever use or need. When it comes to Enterprise Content Management your problem is managing your data securely and efficiently. The problem with other ECM solution providers is that they sell you as much product and services as they can, including products and services you’ll never use or need. This not only increases your business’ initial outlay, but artificially inflates your annual service contract costs too. This is why Vanguard only makes you buy what you need with an eye toward your future needs. Enough room to grow and add, but only when the time is right for you.
Vanguard Systems provides the only document management system that quickly adapts and protects your business, streamlining your time and labor costs while increasing accuracy and profitability. This covers everything from forms design and workflow to data extraction solutions, allowing Vanguard to serve you information instantly, anywhere across your enterprise. Vanguard’s ECM system is used by almost every industry. It allows instant access to documents directly from core accounting and Enterprise resource planning (ERP) application screens. This means no more hunting through endless filing cabinets, network shares, email inbox, email folders, sent folders, colleagues’ desks, or your own desk looking for documents. Vanguard ECM can do a great deal of things including scanning, storing, and retrieving documents, automate workflow applications, create business forms, extract business-critical data, and reduce cost and grow bottom line. It can also handle system-generated business forms such as invoices, statements, purchase orders, financial reports, HR files, and contracts. Vanguard ECM can also handle vendor and client documents, shipping and receiving documentation, product documentation, fixed asset content, and marketing materials. Vanguard’s platform-agnostic solutions integrates reliably and quickly with any business application on any platform.
When it comes to choosing an ECM solution provider we want you to ask yourself, who can we trust with our business critical information? Here at Vanguard, no other system adapts to your platform as well because we adapt to you, not the other way around. No other system is built by real business people and not just programmers. No other company protects you from short and long term surprises and cost overruns. No other system protects and scales to your platform for one all-inclusive price. And no other company provides 100% support for up to 25% less. Vanguard wants your business to grow and flourish, which is why we warn you not to bite off more than you can chew, in terms of paying for more technology than you’ll ever use or need. We will make sure that you have the tools needed for success and that you won’t have to pay for products and services that you don’t need. We want to allow your company to be in the best position to succeed, which is why Vanguard only makes you buy what you need with an eye toward your future needs. Enough room to grow and add, but only when the time is right for you, making your needs our first priority. Remember readers here at Vanguard the “V” is for Vigilance.