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Why should I consider electronic document management?
Answer. To eliminate the hard costs associated
with pre-printed forms, human labor costs for loading,
bursting & distributing forms, postage costs and to
streamline business-critical document processing in a
timely manner.
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2. What is unique about the products offered
by Elite Document Solutions?
Answer. There are a few things that make our
solutions unique. The first being our automatic form
conversion software with GUI Mapping functionality.
Elite's Designer will accept a scanned image of a
pre-printed form, automatically re-draw the form and
return a version of the form that is ready to use or
enhance. Our GUI-based mapping utility provides true
drag-&-drop linking of your spooled data to your
electronic form template. Also, Elite Document Solutions
is the only e-Doc Solution Provider offering DirectPDFª
output for your e-documents, spooled files and reports
on the iSeries platform. Furthermore, we have solutions
that allow the viewing of your merged forms, reports and
spooled files in a Windows environment, in the file
format of your choice!
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3. Can I easily make changes to the
electronic form if necessary?
Answer. Yes. Elite's PC-based, graphical
design software with WYSIWIG & drag-&-drop
design functionality makes it easy to make changes to
your form.
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4. I have a single spooled file that I need
to produce an invoice and a statement from. Can the
eliteSUITE accomplish this?
Answer. Yes it can! We call it "Extended
Processing". Our software can be set to query the
list of forms already in production, processing only
those forms matching your criteria. Thus, you can
produce different documents from the same data, easily.
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5. Can the eliteSUITE reproduce my
pre-printed multi-part form?
Answer. All of Elite Document Solutions'
e-form and e-check products give the user the
flexibility to create multi-part forms with options to
duplex, burst, and sort. Individual forms can be set to
format text and images conditionally, or you may choose
to apply conditions to a group of similar forms. And it
can all be set up in an automated system, offering
maintenance-free everyday processing.
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6. My application software produces a totals
line at the end of my detail lines, regardless of where
the detail lines end on the page. Can eliteFORM place my
totals to a fixed location on my form?
Answer. eliteFORM has the ability to locate
and reposition data that "floats" up and down
from one spooled file page to the next. With the
Conditional Mapping feature enabled, a form can be setup
to locate a specific "trigger" and reposition
the targeted block of data anywhere on the form.
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7. Can I email my electronic documents?
Answer. Yes you can. Elite Document Solutions
is the first electronic document company to develop a
completely host-based email solution for the iSeries
(AS/400), eliteMAIL. The setup of eliteMAIL is easy- you
only need to fill out a few lines from a single
configuration screen to link the software to your
existing SMTP server. You can distribute any spooled
file, report or document originating from the iSeries in
the file format of your choice. The software supports
the most popular file formats, including: HTML, PDF,
TXT, RTF & DIF (EXCEL). You can also extend the
range of your e-form distribution beyond printing to
include emailing those same forms as a PDF attachment.
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8. What are the requirements for eliteMAIL?
Answer. You must be running OS V4R2 or higher
on your iSeries and know the address of your existing
DNS or SMTP server.
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9. What is "Intelligent Routing"?
Answer. Intelligent Routing is the ability in
eliteSUITE to retrieve information in your existing
database to intelligently determine whether a given form
needs to be e-mailed, faxed or printed.
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10. Why is "Intelligent Routing"
important?
Answer. Intelligent Routing has a significant
impact on the day-to-day processing of business-critical
documents because it can help shorten the invoicing and
accounts receivables cycles by days versus the
traditional mailing process. You also receive
confirmation that the documents were delivered to the
intended recipient. No longer will documents be lost in
the mail.
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11. Does eliteFORM support barcoding?
Answer. Yes, barcoding is supported within
eliteFORM. During the initial definition of your form
application, simply select the data designated for
barcoding and choose the barcode of your choice.
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12. Does the eliteSUITE support JD Edwards
One World software?
Answer. Yes. Elite Documents supports the JD
Edwards One World Software.
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13. What is MICR Check Printing?
Answer. Elite Document Solutions'
iSeries-based eliteCHECK software provides a complete
and secure laser printing solution for checks. It can
deliver the check form template, bank account
information, MICR line, signatures, logo and spool data
all in one pass through to the laser printer.
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14. What does M.I.C.R. stand for?
Answer. M.I.C.R. stands for Magnetic Ink
Character Recognition.
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15. Are there security features associated
with eliteCHECK?
Answer. eliteCHECK has security measures
built-in the software as well as an option to use a
hardware-based security device that is printer-resident.
Two important security features include
password-protected screen access and conditional
signature protection based on pre-defined dollar
amounts. Elite Document Solutions also offers a Positive
Pay module to further enhance check printing security by
electronically sending a report of your check runs to
your bank.
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16. What is necessary for implementing a
MICR Check Printing solution?
Answer. Elite Document Solutions' eliteCHECK
software, blank check stock with built-in security
features, and MICR toner cartridges for your existing
laser printers.
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17. Do I have to have special printers for
MICR Check Printing?
Answer. No. Your existing laser printers can
be "MICRized" by purchasing MICR Toner
Cartridges. Elite Document Solutions does supply regular
toner cartridges as well as MICR toner cartridges for
Hewlett-Packard, Lexmark, Xerox, IBM, and others.
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18. Who would I go to for purchasing my
MICR Toner and Blank Check Stock?
Answer. Elite Document Solutions is a complete
electronic document solution provider. We strive to
ensure that every aspect of your form and check printing
needs are addressed- from software to hardware. For our
customers convenience we supply a complete line of MICR
Toner Cartridges and blank laser check stock to choose
from. One company for all of your check printing needs.
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19. Does eliteCHECK support multiple bank
accounts?
Answer. eliteCHECK gives you a secure bank
file maintenance menu to define each bank account
needed. Once defined, eliteCHECK will automatically pull
the correct bank account information to merge with the
overlay and check data based on your spool file
attribute.
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20. Does eliteCHECK handle check copies?
Answer. Yes. The eliteCHECK software can be
set to produce a file copy of every check and have them
print automatically along with your original checks. You
may also choose whether you want the file copy to print
from a different drawer of the same laser printer or
have the copies print on a different laser printer to
help conserve MICR toner. A "non-negotiable"
watermark can also be added to the file copy checks for
additional security.
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21. If I have to re-run a couple of checks,
do I need to re-create my spool file?
Answer. No. The eliteSUITE includes an archive
that will allow you to retrieve your spooled file,
select either specific pages or the entire file, and
reprint it, without having to create a new copy of the
spooled file from your accounting software.
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22. Can I archive my form and retrieve it
later?
Answer. Yes. Elite Document Solutions has the
ability to store your merged forms to the IFS, an
imaging solution, or our Archive & Retrieval module.
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23. What file format is the form saved in?
Answer. The eliteSUITE converts the merged
form to a PDF file format for storage and e-mailing.
What you print is exactly what is stored!
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24. How long does it take to go live with
Elite Document Solutions?
Answer. The answer really depends on your
needs and availability. We provide all the tools
necessary to create electronic documents and distribute
them across the enterprise. We've seen customers put
their new electronic forms into production in as little
as 30 minutes following installation. Many others have
implemented the software after a week or two of testing.
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